Modern Events Calendar Waiting List Addon
The Modern Events Calendar Waiting List Addon gives you a flexible, automated waitlist for sold-out events in MEC Pro. When tickets are gone, visitors can join a reservation queue; as spots open due to cancellations, eligible users are transferred to the attendee list based on priority—keeping seats full and revenue flowing.
Why add a waitlist to MEC?
A built-in waitlist recovers otherwise lost bookings, reduces manual follow-ups, and improves attendee experience with transparent, self-service verification and confirmation.
Key Features of Modern Events Calendar Waiting List Addon
- Automatic queue handling — move verified and confirmed waitlisters to the main attendee list when seats become available.
- Dedicated form builder — create a waiting list form globally and override per event to capture exactly the details you need.
- Auto Verification & Auto Confirmation — choose fully automated workflows or keep manual control for approvals.
- Custom email notifications — tailor Waiting Verification and Waiting Confirmation emails with placeholders and HTML templates.
- Verify & Cancel page — send users a link (via shortcode) to confirm their email or cancel their reservation themselves.
- Express Attendees Form — optionally reuse the first attendee’s info for multi-spot reservations to speed up sign-ups.
- Reservation limits — set how many waiting-list reservations a user can make (or leave unlimited).
- Familiar MEC management — handle waiting entries just like standard MEC bookings for a consistent workflow.
How It Works
- Sell-out reached: The “Join waiting list” option appears on the event.
- User joins: They complete your custom waiting form and (optionally) receive a verification link.
- Confirmation: You can auto-confirm entries or approve them manually.
- Seat opens: The next eligible person in the queue is automatically moved to attendees, based on priority.
- Self-service: Users can verify or cancel via the dedicated page link included in notifications.
Configuration Highlights
- Flexible verification & confirmation: Pick the balance of automation vs. oversight that fits your team.
- Per-event form overrides: Tailor fields to different event types (workshops, classes, tours, conferences).
- User registration options: Optionally create WordPress user accounts for main attendees as part of the flow.
- Pay Locally note: Waiting list entries are registered as “Pay Locally,” so you can finalize payment once a spot becomes available.
Requirements & Compatibility
- Requires MEC Pro (Modern Events Calendar’s premium booking system).
- Designed to work within MEC’s native booking, attendee, and notification framework.
Use Cases
- High-demand classes & workshops — keep rosters full even with last-minute cancels.
- Limited-capacity tours & retreats — maintain orderly queues and clear communication.
- Community events & meetups — reduce admin overhead with email-driven self-service.
- Conferences & seminars — capture demand data and convert it when seats free up.
Benefits for Organizers
- Recover lost revenue from sold-out events through automated refills.
- Lower admin workload with verification, confirmation, and status changes handled by the system.
- Better attendee experience with timely, branded emails and simple self-service links.
- Clean data capture thanks to the customizable waiting list form.
Conclusion
If your events fill up quickly, the Modern Events Calendar Waiting List Addon gives you a reliable, automated way to capture demand, refill cancellations, and streamline communication. It’s ideal for creators, venues, schools, agencies, and nonprofits that run capacity-limited events. Add it to MEC Pro and turn sold-out into wait-and-win.
