What is GravityBoard?
GravityBoard is a premium, GPL-licensed add-on for Gravity Forms from GravityKit that converts form submissions into interactive kanban boards inside WordPress. Instead of scrolling through entry tables, you get Trello-style columns and drag-and-drop cards so your team can manage projects, sales pipelines, support queues and internal workflows visually, all powered by Gravity Forms data.
Because GravityBoard runs entirely on your own WordPress site, you keep full control over data and permissions while benefiting from a modern, collaborative workflow interface that feels like a dedicated project management app.
Key features of GravityBoard
Turn Gravity Forms entries into kanban boards
GravityBoard is purpose-built to create kanban boards for Gravity Forms:
- Automatically turn new form submissions into individual cards
- Group cards into customizable lanes that match your process (e.g. “New”, “In progress”, “Approved”)
- Reorder and move cards between lanes using drag-and-drop
- Keep dashboards live and up to date as entries change
This makes GravityBoard ideal for any workflow where a simple status field in Gravity Forms isn’t enough and you need a clear, visual overview.
Visual collaboration on every card
The plugin adds collaboration tools directly to each card so teams can work where the data lives:
- Assign WordPress users to cards to manage ownership and workload
- Add note-style comments to log updates and decisions
- @-mention teammates so they’re notified about specific tasks or discussions
- Attach files and supporting documents using Gravity Forms upload fields
Everything stays synced with the underlying Gravity Forms entry, so data, comments and card status always match.
Smart notifications and automation
GravityBoard integrates tightly with Gravity Forms’ notifications and its own board actions so you can keep everyone in the loop:
- Trigger email notifications when a card is created, moved, reassigned or updated
- Combine notifications with conditional logic and merge tags for tailored messages
- Use form feeds to connect GravityBoard with other GravityKit add-ons or third-party services
This helps teams react quickly to new leads, urgent tickets or bottlenecks in a workflow.
Fine-grained access control
GravityBoard respects and extends WordPress and Gravity Forms capabilities, giving you precise control over who can see and do what:
- Limit board access by user role or specific capabilities
- Decide who can view, edit, comment on or move cards
- Restrict who can create boards, configure lanes or change settings
That flexibility makes GravityBoard suitable both for internal team dashboards and for carefully controlled, client-facing or member-only boards.
Flexible board layout and styling
You’re not locked into a single look or structure:
- Create lanes that mirror your pipeline or process stages
- Configure board background colors or images to match your brand
- Adjust lane colors so different stages are clearly distinguishable
- Use built-in filtering options to focus on a subset of entries
Boards are fully responsive, so they remain usable on tablets and phones as well as large desktop screens.
Multiple boards and embedding options
GravityBoard is designed for real-world sites that need more than one workflow:
- Configure boards as feeds attached to specific Gravity Forms
- Create multiple boards from the same form (for example, one per team or pipeline)
- Access boards from the WordPress admin or embed them on public or private pages using blocks or shortcodes
This lets you build separate boards for sales, support, projects and operations while still relying on the same underlying form data.
Checklists, templates and developer tools
GravityBoard includes features that help you standardize and extend your workflows:
- Card checklists to break tasks into smaller, trackable subtasks
- Checklist templates so recurring processes are easy to repeat correctly
- Custom translation support for multilingual or branded terminology
- Developer docs with hooks, filters and a REST API for deeper integration
- Additional merge tags you can use in notifications and other Gravity Forms features
Because the plugin is GPL-licensed, developers are free to extend and customize it within GPL terms for advanced or niche use cases.
Benefits and use cases for GravityBoard
Typical ways people use GravityBoard
With GravityBoard, any Gravity Forms-driven process can gain a visual layer, including:
- Sales and CRM pipelines – turn lead forms into a kanban pipeline to track qualification, demos and closed deals
- Project and task management – capture requests via forms and manage them across “Backlog”, “In progress” and “Done” lanes
- Support and ticketing – convert contact or support forms into a ticket board with assignments and status tracking
- Content and editorial workflows – manage blog posts, creative assets or campaigns from idea through publication
- Event and program coordination – track applications, approvals and logistics for events, students or volunteers
- Issue and bug tracking – log issues via forms and follow them through investigation, fix and release
Anywhere you already rely on Gravity Forms to capture structured data, GravityBoard can add visual workflow management on top.
Why teams choose GravityBoard
- Stay inside WordPress instead of adopting a separate hosted kanban tool
- Reuse existing forms and fields, so you don’t have to rebuild your data model
- Keep data private and self-hosted, important for regulated or sensitive projects
- Give clients or stakeholders a clear view of progress without exposing the WordPress back end in full
- Standardize processes with reusable boards, checklists and templates
Who is GravityBoard for?
GravityBoard is a strong fit for:
- Agencies and freelancers building Gravity Forms-based applications for clients
- In-house teams using WordPress as an internal tool or intranet
- Nonprofits and education organizations managing programs, applications or case work
- Product and support teams that want a lightweight, WordPress-native ticket or task board
- Developers who want a GPL-licensed, extensible kanban solution tied directly to Gravity Forms data
If your site already relies on Gravity Forms and you’re ready to move beyond static entry lists, GravityBoard adds the visual workflow layer you’ve been missing.
Conclusion – streamline Gravity Forms workflows with GravityBoard
GravityBoard turns Gravity Forms entries into customizable kanban boards so you can see and manage work at a glance, collaborate with teammates and keep everything self-hosted in WordPress. With assignments, comments, notifications, permissions, checklists and developer-friendly APIs, it’s a powerful, GPL-licensed way to build visual workflows, pipelines and project boards on top of the forms you already use.
For agencies, teams and site owners who want Trello-style boards tightly integrated with Gravity Forms, adding GravityBoard to your toolkit is a practical, scalable next step.
